Procurement

Learn about procurement at the Department of Transport and Planning.

The procurement of goods and services by the Department of Transport and Planning (DTP) aligns to the Victorian Government Purchasing Board (VGPB) policies and directives established under the Financial Management Act 1994.

On 1 January 2023, DoT was renamed the Department of Transport and Planning (DTP).

Procurement at DTP is a strategic, commercially focused, and value-adding function that is aligned with the overall departmental purpose of creating “simple, safe, connected journeys”.

The objective of DTP procurement is to partner with the business and suppliers to provide commercial advice, and drive value for money and customer-focused outcomes as part of the procurement process. 

On this page:

Submitting a tender

Buying for Victoria is a Victorian Government tenders system where tenders are advertised and potential suppliers can respond electronically through the eLodgement system.

Suppliers interested in participating in any of the public procurement activities should register as a user for the Victorian Government tenders system to set up email notifications for tender opportunities.

Forward procurement activity plan

The VGPB’s governance policy requires departments to publish a high-level summary of planned procurement activities to be conducted over the next 12-18 months.

This plan provides potential suppliers with an overview of the types of procurement activities (goods and services only) that the department may undertake over this period. 

The DoT forward procurement activity plan is updated annually and was last updated on 30 June 2022. 

Please note that:

  • all planned procurement activities are subject to revision or cancellation. The information in the forward procurement activity plan is provided for information purposes only and does not represent a solicitation or invitation to supply, or a commitment by the department to purchase.
  • tenders will not be released on this website. All tenders will be issued on the Victorian Government tenders system and suppliers interested in participating in any of the public procurement activities should regularly monitor the the Tenders Vic website. 
  • the date listed in the procurement activity plan is when the department is commencing its preparations for the procurement activity and the actual tender release date may be some time after the date listed.

Information for suppliers

Supplier Code of Conduct

The Victorian Government is committed to an ethical, sustainable and socially responsible procurement process.

The Supplier Code of Conduct describes the minimum expectations in the areas of:

  • integrity, ethics and conduct
  • conflict of interest, gifts, benefits and hospitality
  • corporate governance
  • labour and human rights
  • health and safety
  • and environmental management.  

Guide for suppliers

Suppliers must ensure that they and their employees, workers, representatives, suppliers and subcontractors comply with the standards of conduct set out in the guide and in other contractual obligations to the department. 

Becoming a supplier

If you are a supplier providing specialist services for transport infrastructure, you may need to register with the VicRoads prequalification scheme. Visit the VicRoads website to check if this applies to you.

All other potential new suppliers can register their details with Zycus.

Maintaining supplier details

If you have registered on the ZSN Portal as a potential supplier but have not yet been awarded a contract or purchase order, it is important that you update your contact and company details on the ZSN Portal. 

Enter the email address you used when you first registered for the ZSN Portal, together with your current ZSN password.

If you are an established DTP supplier with a contract and/or purchase order, you can maintain your company, contact and banking information in the Oracle Portal. 

Your registration in the ZSN Portal will be retained and automatically updated with any relevant changes you make in the Oracle Portal.

Social procurement

The Victorian Government is committed to social procurement.

The Social Procurement Framework enables departments and agencies to deliver greater benefits from their procurement spend.

The policy harnesses the government’s buying power to increase the value of goods, services and construction by delivering social and sustainable outcomes that benefit all Victorians.  

Local jobs first

The Victorian Government is committed to putting local businesses and workers first.

The Local Jobs First Policy ensures government supports Victorian businesses and workers by mandating that small and medium-sized enterprises are given full and fair opportunity to compete for government contracts of all sizes and types.  

It also mandates that a portion of total hours worked on certain government construction projects must go to our future workforce. This helps to develop sustainable local industries, create new jobs, grow the economy and provide new opportunities for apprentices, trainees and cadets.

The policy applies to all projects valued at $1m or more delivered in regional Victoria and $3m or more for Melbourne-based or state-wide projects.  

Complaints management framework

DTP places a high level of importance on the way it conducts procurement processes and how it interacts with the market. 

If a person has an issue or concern about a procurement process, it is best to raise this first with the departmental team or staff.

If the issue or concern cannot be resolved, a written complaint can be lodged with the department’s Chief Procurement Officer within one month of the grounds for the complaint being known to the supplier:

Chief Procurement Officer
Department of Transport and Planning
PO Box 2392
Melbourne, Victoria 3001
[email protected]

For further information, refer to the DoT complaint management process.